Who this comparison is for
ProjectBoard highlights
- Project pages with gallery + brochures (FileVault) and visibility-aware access
- Publishable updates feed (public/customers-only/internal) with attachments
- Event-driven notifications: emit update events; downstream apps resolve audience & deliver
monday.com (Work Management) highlights
- Strong internal work boards, automations, and team collaboration
- Task/status tracking across teams with dashboards and views
Capability matrix
| Capability | ProjectBoard | monday.com (Work Management) | Notes |
|---|---|---|---|
| Project public pages (portfolio + per-project page) | Full | Partial | ProjectBoard is portal-first; monday is internal-first with sharing |
| Customers-only gating (auth + assignment-aware access) | Full | Partial | ProjectBoard aligns with occupancy assignments; monday uses share/guest models |
| Brochures (PDF) with signed links and visibility rules | Native | Partial | FileVault-backed signed delivery vs file attachments |
| Timeline updates stream (publish weekly/monthly/milestone) | Full | Partial | Updates feed + scheduling vs status posts/updates |
| Workspace-configurable update categories | Full | Partial | Categories as a first-class reporting taxonomy |
| Event-driven notifications to customers | Full | Partial | ProjectBoard emits events; downstream apps handle delivery |
| Audience resolution from assignments (OccupancyCore) | Native | Assignment truth lives in occupancy-core | |
| External webhooks for project/update publish | Native | Partial | Signed webhooks + retries vs integrations/automations |
| Internal task/board management | Partial | Full | ProjectBoard is not a task tracker by design |
| Pricing/licensing footprint for portal use cases | lightweight | plan/seat-based | ProjectBoard is app-level; work suites are seat-heavy |
Total cost of ownership
If your primary need is a public/customer-facing project portal with controlled progress updates and event-driven notifications, ProjectBoard reduces custom portal work and avoids coupling customer delivery into a work-board tool. Keep monday.com for internal execution, use ProjectBoard for stakeholder publishing.
Assumptions
- 10–200 active projects with mixed public and customer-only visibility
- Customer audience comes from assignments (OccupancyCore)
Migration plan
From monday.com (as project portal) · Create projects in ProjectBoard → attach media/brochures → publish updates → keep monday.com for internal tasks
-
1
Create ProjectBoard projects matching your key client-facing initiatives
-
2
Attach galleries/brochures via FileVault; set visibility rules
-
3
Publish customers-only updates and enable event-driven notifications via OccupancyCore
Security
- Visibility-aware access control (public/customers-only/internal)
- Signed file delivery via FileVault; TLS 1.2+; AES-256 at rest
Evidence & sources
| Claim | Value | Source |
|---|---|---|
| Event-driven delivery model | ProjectBoard emits update publish events; OccupancyCore resolves audience; NotifyCenter/EmailHub deliver | product_docs |
About ProjectBoard
ProjectBoard turns every project into a shareable, structured page with a clear timeline. Add descriptions, locations, amenities, cover media, image galleries, and brochures stored securely in file-vault.
Post progress updates on a schedule or publish instantly. Updates support categories (configurable per workspace), attachments, and visibility rules (public, customers-only, internal). When an update is published, ProjectBoard emits events so other apps can resolve audience and deliver notifications—without ProjectBoard needing to know who the customers are.
Use it for construction projects, property developments, events, product launches, internal initiatives, and any workflow that needs a “project home” plus an update stream.