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Velaxe
ProjectBoard — Project Pages, Media, Brochures & Progress Updates with Event-Driven Notifications | Velaxe

ProjectBoard

ProjectBoard vs Asana (Project Management)

Asana is built for teams to plan and execute internal work. ProjectBoard is built to publish project progress to stakeholders with visibility controls, media/brochures, and event-driven notifications—without turning your work tracker into a customer portal.

View App All Comparisons Publish stakeholder updates cleanly

Who this comparison is for

Teams that need a stakeholder-friendly timeline + project page Ops/CS teams that must notify assigned customers on new updates Organizations that want public projects but gated customer deliverables

ProjectBoard highlights

  • Project pages (cover, location, amenities, media, brochures)
  • Customers-only updates with audience resolved by OccupancyCore

Asana (Project Management) highlights

  • Task dependencies, assignees, and internal collaboration
  • Strong planning views (boards/timelines) for execution

Capability matrix

8 rows
Capability ProjectBoard Asana (Project Management) Notes
Client-facing project page (portal) Full Partial Asana sharing exists but is not portal-first
Gated brochures & attachments with signed links Native Partial FileVault-backed security vs file attachments
Publishable updates feed with visibility modes Full Partial Updates vs comments/status; visibility is more granular in ProjectBoard
Scheduled publishing (publish_at) Full Partial Auto-publish updates via cron
Event-driven notifications (decoupled) Full Partial ProjectBoard emits events; delivery via NotifyCenter/EmailHub
Assignment-aware customer audience resolution Native None OccupancyCore resolves assigned customers
Internal task management suite Partial Full Asana is execution-first
Webhooks for external publishing Native Partial Signed webhooks + retries vs integrations
  • ProjectBoard is not trying to replace task management; it replaces ad-hoc portals, email threads, and “where is the update?” workflows.

Total cost of ownership

Use Asana for internal execution; use ProjectBoard for stakeholder publishing. This reduces duplicated “status update” work and keeps customer delivery consistent via events.

Assumptions

  • Stakeholders need a clean read-only timeline and gated downloads

Migration plan

From Asana (as stakeholder portal) · Mirror projects in ProjectBoard → publish updates → keep Asana as execution system

  1. 1

    Create projects and portal visibility rules in ProjectBoard

  2. 2

    Attach brochures/media via FileVault

  3. 3

    Publish updates on cadence; wire notifications via OccupancyCore + NotifyCenter/EmailHub

Security

  • Public/customer/internal visibility controls
  • Signed links + permissions enforced by FileVault

Evidence & sources

Claim Value Source
Visibility modes public / customers-only / internal for updates and attachments product_docs
Portal + gating

About ProjectBoard

ProjectBoard turns every project into a shareable, structured page with a clear timeline. Add descriptions, locations, amenities, cover media, image galleries, and brochures stored securely in file-vault.

Post progress updates on a schedule or publish instantly. Updates support categories (configurable per workspace), attachments, and visibility rules (public, customers-only, internal). When an update is published, ProjectBoard emits events so other apps can resolve audience and deliver notifications—without ProjectBoard needing to know who the customers are.

Use it for construction projects, property developments, events, product launches, internal initiatives, and any workflow that needs a “project home” plus an update stream.

Publish stakeholder updates cleanly